LETTER WRITING FORMAT/TOPICS/SAMPLE/ MARKS SCHEME

LETTER WRITING


Letter writing is an important Topic in the English writing skills section for school students. Everyone must know how to write a Letter. While writing a formal letter, one has to follow a simple  Letter Writing Format.

A Formal letter can be written for various reasons. Here we have covered the Formal Letter .



Format of a Formal Letter includes:

The following points need to be taken into consideration while writing a Formal letter-

a. A Formal Letter strictly follows the prescribed format for writing a Formal Letter.

b. Use of colloquial words, abbreviations and slang language should be restricted while writing a formal letter.

c. A Formal Letter must be precise and to the point.

d. The Subject line is very important in a Formal Letter.

The Format of a Formal Letter is as follows –

1. Sender’s address: The address and contact details of the sender are written here. Include an email and phone number, if required or if mentioned in the question.

 2. Date: The date is written below the sender’s address after Leaving one space or line.

3. Receiver’s address: The address of the recipient of the mail (the officer/principal / Editor) is written here.

4. The subject of the letter: The main purpose of the letter forms the subject. It must be written in one line. It must convey the matter for which the letter is written.

5. Salutation (Sir / Respected Sir / Madam)

6. Body: The matter of the letter is written here. It is divided into 3 paragraphs as follows -

7. Paragraph 1: Introduce yourself and the purpose of writing the letter in brief.

8. Paragraph 2: Give detail of the matter.

9. Paragraph 3: Conclude by mentioning what you expect. (For example, a solution to your problem, to highlight an issue in the newspaper, etc).

10. Complimentary Closing

11.Sender’s name, signature and designation (if any)

Formal Letter Types ;

1. Letter to the editor

2. Letter to the Government 

3. Letter to the police

4. Letter to the principal

5.Order letter

6. Complaint letter

7. Inquiry letter

8. Business letter

9.Application letter for job

10. Letter to the Bank manager

11.Invitation letter

12.Resignation letter

13.Leave Application

14. Leave Application for marriage

15. Leave Application for maternity

Sample letter for formal letter

Write a letter to the Mayor of your city seeking a solution to the problem of waterlogging in your area. You are Raj / Rani of Dharma Colony, Ramgarh


14 / 8, Dharma Colony

Ramgarh.


Date: 15 January 2021


The Mayor

Ramgarh


Subject: Complaint regarding the problem of water logging in Dharma Colony


Sir / Madam


I am Raj, a resident of Dharma Colony. The residents of the area are facing a lot of problems due to water logging.

Every year in the monsoon season, the area gets filled with water as the drainage system gets choked. We have requested the area committee many times, but the situation is still the same. The residents’ lives have become miserable as many water - borne diseases have spread. All the houses are submerged, and we are facing a tough time.

Please consider the issue as serious and find a solution at the earliest.


Yours Sincerely


Raj

 


Informal letter

 An Informal letter is written to one’s friends, family or relatives. As an Informal letter is not an official letter, one does not have to follow the format of an informal letter strictly.How to write Informal Letter.  A Letter written for an informal purpose is called an Informal letter. It is written for a casual purpose.

The following points need to be followed while writing an Informal letter

a) An Informal Letter does not strictly follow the prescribed Format.

b) The language of an Informal Letter must be friendly and casual.

c) An Informal Letter can have extra information.

d) The Subject line is not required in an Informal Letter.

The Format of an Informal Letter is as follows –

1. Address: The address of the sender is followed by that of the receiver.

2. Date: The date is written below the address after leaving one line.

3. Salutation / Greeting (Dear / Hi / Hello)

4. Body: The matter of the letter is written here. It is divided into 3 paragraphs as follows -

5. Paragraph 1: beginning

6.  Paragraph 2: Main content.

7. Paragraph 3: ending

8. Sender’s name and signature

Types of Informal letter

1.Letter to parents

2. Letter to siblings

 3. Informal Letter to friend

4. Letter to classmates

5. Letter to neighbors


Sample letter for informal letter

 . You are Garima / Gaurav. Write a letter to your friend Sanjana / Sanjay, inviting her / him to your birthday party. Give details regarding the day, time, venue, etc. Add interesting details like theme, dress code, etc.

45, Jan Marg

Delhi.

33, Khan Gali

Delhi.

Date: 15 January 2021


Dear Sanjay


Hi! You are invited to my birthday party on 25th August.

The party will be at Archie’s Place, Nehru Park from 4:00 to 7:00 PM. As the party is based on the ‘Spiderman’ theme, please wear a dress in red / black color combination. It will be fun as I have arranged a Mask game, a ‘Spidey’ web game, and a never – seen – before neon light and music show. I am very excited as I will wear a special Spidey costume designed by my sister. Please come as it will be good to have your company. Also, bring your brother Saurav.

Waiting for your confirmation.


Gaurav


Here are some sample questions of formal letter for practice

1.Write a letter to the editor of‘The Times of India’ complaining about the nuisance created by the use of loudspeakers. You are Peeyush Sharma, a resident of Sector 15, Vasundhara Enclave, New Delhi.

2. write a letter to the editor of a local daily regarding the condition of bad roads in your locality.

3.Write a letter to the Editor of ‘the Hindustan Times’ complaining about the nuisance created by the rickshaw pullers and auto drivers at metro stations.

4.Write a letter to the Editor of the ‘Times of India’ regarding the frequent traffic jams on the roads of your city because of poor road conditions.

5.Write a letter to the Editor of the ‘Amar Ujala’ regarding shortage of drinking water in your area.

6. You are Rohit Sharma, monitor of class VIII in SM Arya Public School, Faridabad. Write a letter to your Principal asking him to arrange for special coaching in Science. Give reasons why you need this.

7.You are Rohini Mittal, a student of Delhi Public School,Ghaziabad. Write an application to your Principal asking him to sanction you medical leave for 2 weeks. Give reasons, why you need the leave.

8.You are Sudhanshu Arora. You have passed out of DAV Public School,Rohtak. Write an application to your Principal, requesting him to issue you a character certificate as you need one for college admissions

Here are some sample questions for informal letters

1.You are Ravi/Ravina of Sector IV, Rohini, New Delhi. Write a letter to your friend describing a pleasant experience you had recently.

2.You have recently visited a hill station during winter vacation. Write your experience to your friend. You are Manu/Manavi.

3. You are Ramesh living at ABC Janakpuri, Delhi. Write a letter to your friend inviting him to come to Delhi during the vacation. Mention a few attractions that you want both of you to visit.

 4. You are Suresh of 25, Nehru Nagar, Hyderabad. Write a letter to your friend Vinaya describing your birthday party.

5. Your father has sent you a watch as a present on your birthday, but it is not keeping correct time. Write a letter informing him of this fact and requesting him to get it replaced. You are Sudha/Sudhir.

6. Your Uncle has presented a book to you on your birthday. It is related with the art of living. Pointing out the usefulness of the book in life, write a letter in about 100 words thanking your uncle for sending this valuable gift. You are Navin/Nalini living at 250, Rcydhani Enclave, bandra

7. Your friend Kunal is fond of reading good books. Write a letter to him inviting him to visit the Book Fair which is going to be held in your city in December. You are Rctjiv Mittal, living atH-15, Ballabh Colony, New Delhi.

 8.Write letter to a friend who has not returned your book. Request him to return it immediately as you have to finish your home work.


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